Printing services and secure storage
Hybrid Mail Services & Auto Replenishment
Outsource your inbound and outbound mail whether printed or digital. Manage multi-locations printed stock requirements automatically through secure data connections.
Managing the flow of documents through a business calls for timely response and accurate records
Speed of communication in an increasingly digital world creates added pressure on organisations to distribute messaging, whether on a regular or ad-hoc basis, in a timely manner. Businesses have to find a way of dealing with increasingly diverse customer needs and expectations concerning their preferred communication channels.
An ever-changing balance of both digital and printed material is often required but can be complex in nature to produce and distribute. Not only are businesses keen to reduce cost by sending mail in the most cost-effective manner but the receiver also has preferences as to where, when and how they want to receive their mail. This in turn can drive a willingness of the receiver to pay for choices and offerings which increase their convenience. This level of choice puts added pressure on the sender.
Yet, as businesses attempt to move away from paper inhouse, and increased raw material and operational costs place added burden on valuable internal resources, the ability to outsource activities such as mailroom, and printed stock inventory, remain a challenge in any organisation’s processes. Printed items such as multi-location branch documents, lodgement books and business stationery are required on a daily basis and any interruption in supply can place added pressure on a site’s response to customers and its own operational requirements. Managing these print stock requirements can be difficult and typically become a costly administrative task for often stretched head-office staff and resource.
Key challenges of hybrid mail services and auto-replenishment
Time and cost
Creating timely customer communications in varying formats places pressure on internal resources.
Distribution
Ensuring correct mail or stock is sent to individuals or multi-site locations.
Customer experience
Providing customers with mail in preferred communication format.
Flexibility
Difficulty in dealing with peak demand.
Capital investment
Cost and depreciation of premises, technology, machinery, and staff.
Management information
Multiple sources and systems can delay real time data and visibility.
Our capabilities
Managed document solutions for secure distribution of messaging or printed items.
We manage the burden of communication and auto-replenishment of locations to quickly provide added value.
Organisations are continuously striving to reduce costs and take advantage of new hybrid working environments with many staff still operating remotely. Our hybrid mail service can help with this by providing automated processes that will free up your employees to focus on more valuable internal tasks. We will process your mail requirements offering full flexibility with no minimum or maximum quantities. Our services can be accessed on a regular or ad hoc basis. Just about any printed document that leaves your organisation can be processed through the secure hybrid mail service whether that be targeted direct mail, or transactional mail such as regular mailings of invoices, bills, receipts, debt collection letters and daily generated reports.
Whether your mail volumes are increasing or decreasing, our secure hybrid mail service is designed to meet your needs. No request is considered ‘out of scope’ and our dedicated team will work with you to ensure that the optimum solution is provided. Our secure print capabilities range from standard or bespoke branded envelopes, mono or full colour inserts, to a wide range of document sizes that can be brought together to suit your outsourced requirements.
For digital requirements, a web-based interface allows your staff to upload and store templates for your regular or ad hoc mailings together with safe storage of your address data. Mailings are then processed from our secure print facilities, either as digital or printed documents and mailed out on your behalf.
Our team is experienced in supporting customers through project design, implementation, and fulfilment. We will even manage any follow-up processes such as returned mail and be able to provide management information reporting on the whole mailing process.
Where you are responsible for a multi-site/location organisation, we can provide an automatic document control system that automatically manages stock on your behalf across a number of locations through secure data connections. Ideal for printed documents such as cheques, credits or internal documents, stock can be called off as and when you need it, automatically according to consumption rates, or manually overridden. We offer the total management and storage of printed documentation from our secure, accredited facilities, managed electronically, to reduce internal stock levels, release valuable commercial space and minimise administration costs.
Quick turnaround
Order to delivery times reduced through streamlined internal processes with same day turnaround in most cases.
Automated processes
Managed mail requirements free up staff to focus on more valuable internal tasks.
Management information
Key data provided on every job. Stay in control and see what has been sent.
24/7 access
Continuous communication solutions.
Flexibility
Process mail requirements offering full flexibility with no minimum or maximum quantities. Services can be accessed on a regular or ad hoc basis.
Simplified billing
Job-costed single bill for each project ensuring easy budgeting and no surprises from hidden costs
The benefits
Cost reduction
Instant savings
Out sourced mail and managed stock reduces internal processing costs
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Faster communications
Any time
Order to delivery times reduced through streamlined internal processes.
Security
Encrypted data
Gain greater security over documents to ensure sensitive data is protected and your business is GDPR compliant.
Quality
Consistent
Staff use templates to ensure consistent messaging and on brand communications.
Customer service
Always ready
We value a long-term customer relationship, which means that outstanding service is central to our approach.
Sustainability
Environmentally friendly
Reduce print waste, improve power and paper consumption, whilst in turn lowering your carbon footprint.
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Other services you may also be interested in
Management Accounts
A fully managed management accounts service with rapid insight and cost saving across multiple accounts from month 1
Cash Allocation
Multiple payment channels allocated to appropriate customer accounts through automated or manual activities
Talk to us about secure hybrid mail and auto-replenishment services today
Want to find out more? We would be happy to discuss your organisation’s mail challenges and how Parseq’s print solutions could quickly provide you with real value.
